- Veterans Review and Appeal Board
- Annual Report to Parliament
- April 1, 2014 - March 31, 2015
How to Access Portable Document Format (PDF)
ISSN 2369-0674
- Message from the Chairperson
- The Veterans Review and Appeal Board
- 1. Introduction
- 2. Fullfilling its responsibilities under the Access to Information Act
- 3. Delegation Order
- 4. Statistical Report - Interpretation
- PART 1 Requests under the Access to Information Act
- PART 2 Requests closed during the reporting period
- PART 3 Extensions
- PART 4 Fees
- PART 5 Consultations received from other institutions and organizations
- PART 6 Completion time of consultations on Cabinet confidences
- PART 7 Complaints and Investigations
- PART 8 Court Action
- PART 9 Resources related to the Access to Information Act
- 5. Training
- 6. Policies, Guidelines and Procedures
- 7. Complaints and/or Investigations
- 8. Monitoring of process time
- Annex 1 - Statistical Report on the Access to Information Act
Message from the Chairperson
On behalf of the Veterans Review and Appeal Board, I am pleased to present the 2014-15 annual report to Parliament on the administration of the Access to Information Act.
This legislation gives Canadian citizens the right to access information in records held by the Government of Canada. It exists to protect the rights of individuals and to promote accountability and dialogue between citizens and their government. In 2014-15, the Board continued to receive and process requests under the Access to Information Act for individuals exercising their rights under this legislation.
This year was a busy one for the Board, as our Access to Information and Privacy (ATIP) Unit released more documents under the Access to Information Act and dealt with more requests under the Privacy Act. Our goal in processing these requests is to provide accurate, complete and timely responses to Canadians in accordance with the law. The ATIP Unit continued to provide leadership on privacy matters at the Board by assessing the impacts of new ideas and initiatives to ensure they meet basic privacy requirements.
In 2014-15, we continued to build and promote a privacy culture at the Board through operational improvements, training and communications. We implemented the Treasury Board Secretariat’s new Directive on Privacy Practices to ensure sound privacy management practices, and established a peer-review process for accurate hearing documentation. We marked our first annual Privacy Month in May to put a spotlight on the appropriate use and protection of Veterans’ personal information. And in July, we learned that our efforts are making a difference through positive results in the privacy audit conducted by the Office of the Comptroller General in 2013-14.
In 2014-15, the Board continued to provide applicants with an independent avenue of redress for their disability pension, disability award and War Veterans Allowance decisions. In fulfilling this mandate, we are committed to protecting individual rights by upholding the legislation and developing our capacity in matters of access to information and privacy.
Thomas W. Jarmyn
Acting Chair
The Veterans Review and Appeal Board
Our Objective
The Veterans Review and Appeal Board is an independent, administrative tribunal created in 1995. The Board provides an appeal program for service-related disability decisions made by Veterans Affairs Canada (VAC, the Department). This program gives applicants two levels of redress for disability pension and disability award decisions and the final level of appeal for War Veterans Allowance claims.
The Board’s objective is to ensure that Canada’s traditional Veterans, Canadian Forces members and Veterans, Royal Canadian Mounted Police applicants, qualified civilians and their families receive the disability pensions, disability awards and other benefits to which they are entitled under the law.
How We Work
The Board operates at arm’s-length from the Department to ensure a fair appeal process for applicants. Our work is governed by the Veterans Review and Appeal Board Act and delivered by up to 25 permanent Members appointed by the Governor in Council and approximately 80 staff in 2014-2015. Our daily work involves conducting hearings in locations across Canada and issuing written decisions for applicants based on evidence and according to the legislation governing disability benefits.
Our Hearing Program
The Board provides applicants with two levels of redress: a review hearing and a subsequent appeal hearing if they remain dissatisfied. Our hearings are non-adversarial, which means no one argues against the Veteran. Applicants have access to free case preparation and representation at their hearing by the Bureau of Pensions Advocates (a unique organization of lawyers within VAC) or by Service Officers from Veterans’ organizations. As independent adjudicators, Board Members are not bound by previous decisions and have authority to change them to benefit applicants if there is credible evidence.
The review hearing is the first and only opportunity in the disability adjudication process for applicants to appear before the decision makers and tell their story (provide testimony). We hold review hearings in locations across Canada and by video conference, where applicants give oral testimony, bring forward witnesses and new information, and present arguments in support of their case. If applicants are not satisfied with their review decision they can request an appeal hearing. While the legislation does not permit oral testimony at the appeal level, the hearing is a further opportunity for applicants, through their representative, to submit new information and arguments. Appeal hearings are usually held at the Board’s Head Office in Charlottetown, Prince Edward Island.
Our Commitment
The Board is committed to upholding the principles of the Access to Information Act while providing applicants with a fair and timely appeal process for disability benefits decisions.
1. Introduction
The Access to Information Act gives Canadian citizens and individuals present in Canada a broad right of access to information contained in government records under control of the institution, subject to certain specific and limited exceptions. It maintains that government information should be available to the public and should complement and not replace existing procedures for access to government information.
Section 72 of the Access to Information Act requires that the head of every government institution prepare an Annual Report, for submission to Parliament, on the administration of the Act within the institution during each fiscal year.
Mandate
The Veterans Review and Appeal Board has full and exclusive jurisdiction to hear, determine and deal with all applications for review and appeal that may be made to the Board under the Pension Act, the Canadian Forces Members and Veterans Re-establishment and Compensation Act - Part 3, the War Veterans Allowance Act and other Acts of Parliament. All matters related to appeals under this legislation are authorized under the Veterans Review and Appeal Board Act.
This Board also adjudicates duty related pension applications under the authority of the Royal Canadian Mounted Police Pension Continuation Act and the Royal Canadian Mounted Police Superannuation Act.
2. Fulfilling its responsibilities under the Access to Information Act
The Access to Information and Privacy (ATIP) Office is under the Director, Strategic and Corporate Services who acts on behalf of the Chairperson of the Board to oversee the administration of the Access to Information Act.
The ATIP Office consists of a Coordinator, a Deputy Coordinator, an ATIP Officer and an ATIP Coordination Officer.
The Board has full responsibility for the administration of the Access to Information Act.
Duties of the ATIP Coordinator’s Office include:
- Process requests for information submitted under the Access to Information Act in accordance with the legislation, regulations and Treasury Board of Canada Secretariat (TBS) policies and guidelines;
- Provide VRAB managers and staff with advice and guidance regarding the interpretation and application of the Access to Information Act and related TBS policies and guidelines;
- Develop policies, procedures and guidelines for the administration of the Act and other related TBS policies and guidelines;
- Coordinate the resolution of any complaints against VRAB made to the Information Commissioner under the Access to Information Act.
- Promote awareness to ensure employees understand their roles and responsibilities and the Board fulfills its obligations under the Act;
- Respond to Parliamentary written questions on access.
- Support VRAB's commitment to openness and transparency through proactive disclosures and informal releases of information.
- Posting summaries of completed ATI requests on VRAB’s web site in accordance with TBS directive;
- Review contracts with third parties using TBS guidance documents;
- Prepare and post VRAB's chapter of the Info Source on the VRAB web site in accordance with TBS directive on decentralization; and
- Prepare annual report to the TBS and Parliament on the Access to Information Act.
3. Delegation Order
Delegation Order - Access to Information Act and Access to Information Regulations
The Chairperson, Veterans Review and Appeal Board, pursuant to section 73 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Chairperson as the head of the Veterans Review and Appeal Board, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
| Provision | Description | Title of Position(s) |
|---|---|---|
| 4(2.1) | Responsibility of government institutions | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 7(a) | Notice when access requested | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 7(b) | Giving access to the record | ATIP Coordinator Deputy Coordinator |
| 8(1) | Transfer of request | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 9 | Extension of time limits | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 11(2)(3)(4)(5)(6) | Additional fees | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 12(2)(b) | Language of access | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 12(3)(b) | Access in an alternative format | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 13 | Exemption - Information obtained in confidence | ATIP Coordinator Deputy Coordinator |
| 14 | Exemption - Federal-provincial affairs | Director General |
| 15 | Exemption - International affairs and defence | Director General |
| 16 | Exemption - Law enforcement and investigations | ATIP Coordinator Deputy Coordinator |
| 16.5 | Exemption - Public Servants Disclosure Protection Act | Director General |
| 17 | Exemption - Safety of Individuals | ATIP Coordinator Deputy Coordinator |
| 18 | Exemption - Economic interests of Canada | Director General |
| 18.1 | Exemption - Economic interest of certain government institutions | Director General |
| 19 | Exemption - Personal Information | ATIP Coordinator Deputy Coordinator |
| 20 | Exemption - Third party information | ATIP Coordinator Deputy Coordinator |
| 21 | Exemption - Operations of government | ATIP Coordinator Deputy Coordinator |
| 22 | Exemption - Testing procedures, tests and audits | ATIP Coordinator Deputy Coordinator |
| 22.1 | Exemption - Internal audits | ATIP Coordinator Deputy Coordinator |
| 23 | Exemption - Solictor-client privilege | ATIP Coordinator Deputy Coordinator |
| 24 | Exemption - Statutory prohibitions | ATIP Coordinator Deputy Coordinator |
| 25 | Severability | ATIP Coordinator Deputy Coordinator |
| 26 | Refusal of access where information is to be published | ATIP Coordinator Deputy Coordinator |
| 27(1),(4) | Third party notification | ATIP Coordinator Deputy Coordinator |
| 28(1)(b),(2),(4) | Third party notification | ATIP Coordinator Deputy Coordinator |
| 29(1) | Where the Information Commissioner recommends disclosure | ATIP Coordinator Deputy Coordinator |
| 33 | Notice to Information Commissioner of third party notification | ATIP Coordinator Deputy Coordinator |
| 35(2)(b) | Right to make representations | ATIP Coordinator Deputy Coordinator |
| 37(1) | Notice of actions to implement recommendations of Commissioner | ATIP Coordinator Deputy Coordinator |
| 37(4) | Access to be given to complainant | ATIP Coordinator Deputy Coordinator |
| 43(1) | Notice to third party of application to Federal Court for review | ATIP Coordinator Deputy Coordinator |
| 44(2) | Notice to requester of application for review by third party | ATIP Coordinator Deputy Coordinator |
| 52(2)(b) | Special rules for hearings | ATIP Coordinator Deputy Coordinator |
| 52(3) | Ex parte representations | ATIP Coordinator Deputy Coordinator |
| 71(1) | Facilities for inspection of manuals | ATIP Coordinator Deputy Coordinator |
| 72(1) | Report to Parliament | ATIP Coordinator Deputy Coordinator |
| Provision | Description | Title of Position(s) |
|---|---|---|
| 6(1) | Transfer of request | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 7(2) | Search and preparation fees | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 7(3) | Production and programming fees | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 8 | Method of access | ATIP Coordinator Deputy Coordinator |
| 8.1 | Limitations in respect of format | ATIP Coordinator Deputy Coordinator |
Dated, at the city of Charlottetown, this thirty-first day of March, 2014
John Larlee
Chairperson, Veterans Review and Appeal Board
4. Statistical Report - Interpretation
The Statistical Report (Annex 1) provides a summary of the formal Access to Information Act requests processed between the reporting period of April 1, 2014 and March 31, 2015.
PART 1 Requests under the Access to Information Act
1.1 Number of Requests
During the reporting period, VRAB received eight (8) requests under the Access to Information Act. Six (6) requests were completed within the reporting period and two (2) requests were carried over to the next fiscal year.
1.2 Sources of request
Of the eight (8) requests received two (2) were from the media and six (6) were from the public.
1.3 Informal requests
During the reporting period VRAB completed five (5) informal requests. Two (2) within 16 to 30 days and three (3) within 31 to 60 days.
PART 2 Requests closed during the reporting period
2.1 Disposition and completion time
This section demonstrates the disposition of the requests closed and the length of time to process them. During the reporting period six (6) requests were completed. All six (6) requests had a disposition of disclosed in part.
One (1) request was completed within 15 days, four (4) within 16 to 30 days, and one (1) within 61 to 120 days.
2.2 Exemptions
This section identifies the number of requests where specific types of exemptions have been invoked to deny access to government records. During the reporting period VRAB invoked subsection 19(1) six (6) times and section 22 one (1) time.
2.3 Exclusions
Pursuant to sections 68 and 69 of the Access to Information Act, the Act does not apply to published material, material available for purchase by the public, material placed in the Library and Archives of Canada or confidences of the Queen’s Privy Council. During the reporting period VRAB did not invoke section 68 or 69.
2.4 Format of information released
In the six (6) requests that were disclosed in part, four (4) were provided electronically on CD and two (2) were provided on paper.
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
During the reporting period, the six (6) requests processed and disclosed in part totalled 7025 pages.
2.5.2 Relevant pages processed and disclosed by size of requests
One (1) request was less than 100 pages processed with 46 pages disclosed. There were two (2) requests between 101 and 500 pages processed with a total of 489 pages disclosed. There was one (1) request between 501 and 1000 pages processed with 777 pages disclosed and two (2) requests between 1001 and 5000 pages processed with 5713 pages disclosed.
2.5.3 Other complexities
The other factor that increased the complexity in three (3) cases was processing audio recordings.
2.6 Deemed Refusals
During the reporting period, VRAB had one (1) request that was closed past the statutory deadline.
2.6.1 Reasons for not meeting statutory deadlines
The principal reason for not meeting the statutory deadline in one (1) request was due to an increase in workload within the ATIP office.
2.6.2 Number of days past deadline
In the one (1) request that was past the statutory deadline where an extension was taken, it was past the deadline by four (4) days.
2.7 Requests for translation
During the reporting period VRAB had zero (0) requests for translation.
PART 3 Extensions
During the reporting period, VRAB made one (1) request for an extension.
3.1 Reasons for extensions and disposition of requests
In the one (1) request where an extension was taken the reason for the extension was due to interference with operations. This request had a disposition of disclosed in part.
3.2 Length of extensions
In the one (1) request where an extension was taken the length of the extension was 60 days.
PART 4 Fees
In accordance with section 11 of the Access to Information Act and section 7 of the Access to Information Regulations, the fees collected during the reporting period were application fees totalling $25.00. VRAB waived the application fee associated with one (1) request in the amount of $5.00. VRAB did not refund any fees for requests received during the reporting period.
PART 5 Consultations received from other institutions and organizations
5.1 Consultations received from other Government of Canada institutions and organizations
VRAB received four (4) consultations during the reporting period from other Government of Canada institutions with a total of 48 pages reviewed.
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
The recommendation for the four (4) consultations received was to disclose entirely. Three (3) were processed in less than 15 days and one (1) within 16-30 days.
5.3 Recommendations and completion time for consultations received from other organizations
There were no consultations received from other organizations.
PART 6 Completion time of consultations on Cabinet confidences
During the reporting period VRAB had zero (0) consultations on Cabinet confidences.
6.1 Requests with Legal Services
Not applicable.
6.2 Requests with Privy Council Office
Not applicable.
PART 7 Complaints and Investigations
During the reporting period VRAB received one (1) complaint pursuant to section 31 from the Office of the Information Commissioner. The VRAB in turn made representation to the Information Commissioner pursuant to section 35 for this one (1) complaint. At fiscal year end, the VRAB had not received a report of finding or recommendation from the Information Commissioner pursuant to section 37. These findings will be reported in next year’s annual report.
PART 8 Court Action
The VRAB had no complaints in which the requester, the Information Commissioner or a third party applied to the Federal court for a review.
PART 9 Resources related to the Access to Information Act
9.1 Costs
During the reporting period VRAB spent a total of $60,779.00 administering the Access to Information Act. Staff salaries accounted for $55,293.00, Overtime $3,936.00 and Goods and Services amounted to $1,550.00.
9.2 Human Resources
During the reporting period VRAB had 0.70 person years dedicated to Access to Information activities.
5. Training
The ATIP office conducted mandatory Board wide training in 2013-14. During the 2014-15 reporting period the ATIP office continued to offer ATIP training sessions to new employees. The training sessions dealt with the appropriate use and protection of personal information, steps to take if a privacy breach occurs, and to reinforce employee obligations under the Access to Information Act and the Privacy Act. Two (2) sessions were held with fourteen (14) participants.
Twenty-one (21) employees also participated in security briefing sessions that included an overview of both access to information and privacy legislation.
6. Policies, Guidelines and Procedures
May 2014 marked the first annual Privacy Month at the Board. Throughout the month the ATIP office displayed posters in key area throughout the Board, sent out weekly e-mail tips that were accompanied by cartoon graphics and revised and distributed the following memoranda to remind all employees and members of best practices when handling information:
- Privacy and Protection of Client Information
- ABCs of Protected Information
- Clean Desk Policy
- Need to Know Principle
- Safe Disposal of Protected and Classified Information
These memos, posters, and e-mail tips foster a privacy culture at the Board and ensure continual awareness of employees’ roles and responsibilities when handling information and include procedures on the protection and disposal of information.
The Board revised its Privacy Breach procedures to reflect the new mandatory reporting of material privacy breaches to the OPC and TBS. This mandatory reporting is in accordance with TBS’ Directive on Privacy Practices.
Staff access to electronic client files is based on job functions and are reviewed and modified as position duties and roles change.
7. Complaints and/or Investigations
The Office of the Information Commissioner (OIC) received one (1) VRAB complaint during the 2014-15 reporting period. The complaint concerned the format of information received by the requester. Upon receiving notification of the complaint, the Board worked in collaboration with the OIC to resolve the issue by purchasing a device that allows for the conversion of analogue to digital. The requester was provided with the newly converted information and the Board looks forward to receiving the report of findings and recommendations from the OIC.
8. Monitoring of process time
The VRAB ATIP office monitors all requests for information in Access Pro Case Management. This software allows for inputting and tracking of requests. The ATIP Officer monitors all requests received in the ATIP office and provides the Deputy Coordinator with a weekly status/progress report.
Annex 1
Statistical Report on the Access to Information Act
Name of institution: Veterans Review and Appeal Board
Reporting period: 2014/04/01 to 2015/03/31
PART 1 - Requests under the Access to Information Act
| Number of Requests | |
|---|---|
| Received during reporting period | 8 |
| Outstanding from previous reporting period | 0 |
| Total | 8 |
| Closed during reporting period | 6 |
| Carried over to next reporting period | 2 |
| Source | Number of Requests |
|---|---|
| Media | 2 |
| Academia | 0 |
| Business (Private Sector) | 0 |
| Organization | 0 |
| Public | 6 |
| Decline to Identify | 0 |
| Total | 8 |
| Completion time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
| 0 | 2 | 3 | 0 | 0 | 0 | 0 | 5 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.
PART 2 - Requests closed during the reporting period
| Disposition of requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 4 | 0 | 1 | 0 | 0 | 0 | 6 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 4 | 0 | 1 | 0 | 0 | 0 | 6 |
| Section | Number of requests | Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|---|---|---|---|---|---|---|
| 13(1)(a) | 0 | 16(2) | 0 | 18(a) | 0 | 20.1 | 0 |
| 13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 0 | 20.2 | 0 |
| 13(1)(c) | 0 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
| 13(1)(d) | 0 | 16(2)(c) | 0 | 18(d) | 0 | 21(1)(a) | 0 |
| 13(1)(e) | 0 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 0 |
| 14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 0 |
| 14(a) | 0 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 0 |
| 14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 1 |
| 15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 6 | 22.1(1) | 0 |
| 15(1)-I.A.* | 0 | 16.2(1) | 0 | 20(1)(a) | 0 | 23 | 0 |
| 15(1)-Def.* | 0 | 16.3 | 0 | 20(1)(b) | 0 | 24(1) | 0 |
| 15(1)-S.A.* | 0 | 16.4(1)(a) | 0 | 20(1)(b.1) | 0 | 26 | 0 |
| 16(1)(a)(i) | 0 | 16.4(1)(b) | 0 | 20(1)(c) | 0 | ||
| 16(1)(a)(ii) | 0 | 16.5 | 0 | 20(1)(d) | 0 | ||
| 16(1)(a)(iii) | 0 | 17 | 0 | ||||
| 16(1)(b) | 0 | ||||||
| 16(1)(c) | 0 | ||||||
| 16(1)(d) | 0 | ||||||
* I.A.: International Affairs Def: Defence of Canada S.A.:Subversive Activities
| Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|---|---|---|---|---|
| 68(a) | 0 | 69(1) | 0 | 69(1)(g) re(a) | 0 |
| 68(b) | 0 | 69(1)(a) | 0 | 69(1)(g) re(b) | 0 |
| 68 (c) | 0 | 69(1)(b) | 0 | 69(1)(g) re(c) | 0 |
| 68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re(d) | 0 |
| 68.2(a) | 0 | 69(1)(d) | 0 | 69(1)(g) re(e) | 0 |
| 68.2(b) | 0 | 69(1)(e) | 0 | 69(1)(g) re(f) | 0 |
| 69(1)(f) | 0 | 69.1(1) | 0 | ||
| Disposition | Paper | Electronic | Other Formats |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 2 | 4 | 0 |
| Total | 2 | 4 | 0 |
2.5 Complexity
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 7025 | 7025 | 6 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 |
| Disposition | Less than 100 Pages Processed |
101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Requests | Pages disclosed | Requests | Pages disclosed | Requests | Pages disclosed | Requests | Pages disclosed | Requests | Pages disclosed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 46 | 2 | 489 | 1 | 777 | 2 | 5713 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 46 | 2 | 489 | 1 | 777 | 2 | 5713 | 0 | 0 |
| Disposition | Consultation required | Assessment of fees | Legal advice sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 3 | 3 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 3 | 3 |
2.6 Deemed refusals
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External Consultation | Internal Consultation | Other | |
| 1 | 1 | 0 | 0 | 0 |
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 1 | 1 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 1 | 1 |
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
PART 3 - Extensions
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference with Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 1 | 0 | 0 | 0 |
| Length of Extensions | 9(1)(a) Interference with Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 0 | 0 | 0 | 0 |
| 31 to 60 days | 1 | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 1 | 0 | 0 | 0 |
PART 4 - Fees
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Number of Requests | Amount | Number of Requests | Amount | |
| Application | 5 | $25 | 1 | $5 |
| Search | 0 | $0 | 0 | $0 |
| Production | 0 | $0 | 0 | $0 |
| Programming | 0 | $0 | 0 | $0 |
| Preparation | 0 | $0 | 0 | $0 |
| Alternative format | 0 | $0 | 0 | $0 |
| Reproduction | 0 | $0 | 0 | $0 |
| Total | 5 | $25 | 1 | $5 |
PART 5 - Consultations received from Other Institutions and Organizations
| Consultations | Other government institutions | Number of pages to review | Other organizations | Number of pages to review |
|---|---|---|---|---|
| Received during reporting period | 4 | 48 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 4 | 48 | 0 | 0 |
| Closed during the reporting period | 4 | 48 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More than 365 Days | Total | |
| Disclose entirely | 3 | 1 | 0 | 0 | 0 | 0 | 0 | 4 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 3 | 1 | 0 | 0 | 0 | 0 | 0 | 4 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More than 365 Days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
PART 6 - Completion Time of Consultations on Cabinet confidences
| Number of Days | Less than 100 Pages Processed |
101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Days | Less than 100 Pages Processed |
101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | Number of Requests | Pages disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
PART 7 - Complaints and Investigations
| Section 32 | Section 35 | Section 37 | Total |
|---|---|---|---|
| 1 | 1 | 0 | 2 |
PART 8 - Court Action
| Section 41 | Section 42 | Section 44 | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
PART 9 - Resources Related to the Access to Information Act
| Expenditures | Amount | |
|---|---|---|
| Salaries | $55,293 | |
| Overtime | $3,936 | |
| Goods and Services | $1,550 | |
| ■ Professional services contracts | $0 | |
| ■ Other | $1,550 | |
| Total | $60,779 | |
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 0.70 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 0.70 |
Note: Enter values to two decimel places.
This publication can be made available upon request. For further information or to obtain additional copies please contact:
VRAB ATIP Coordinator’s Office
PO Box 9900
Charlottetown, Prince Edward Island
C1A 8V7
VRAB.VRABATIP-TACRAAIPRP.TACRA@vrab-tacra.gc.ca
Visit our Web site at: www.vrab-tacra.gc.ca
In Canada and the United States
call us toll-free at
1-800-450-8006 (English)
1-877-368-0859 (French)
Outside Canada, call us collect at
0-902-566-8751 (English)
0-902-566-8835 (French)